Introduction

Welcome to Kyoto Digital. Protecting your privacy is at the heart of our business values. This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website, interact with us, or use our services. By using our website, you agree to the terms of this Privacy Policy.

Who We Are

Kyoto Digital is a digital marketing agency specialising in helping SMEs thrive across Google, Meta, and Microsoft Ads. For any questions about this policy, please contact us:

• Email: simy@kyotodigital.co.uk
• Address: The Old Post Office, Victoria St, Derby, DE1 1EQ

Data We Collect

We may collect personal data directly from you or automatically through your interaction with our website. This may include:

• Information You Provide: Name, email address, phone number, and any information submitted via contact forms or service enquiries.
• Automatically Collected Data: IP address, browser type, pages viewed, and other technical data gathered through cookies and tracking technologies.
• Marketing Preferences: Information on your preferences if you opt in to receiving communications from us.

How We Use Your Data

We use your data to provide a seamless and personalised experience, including:

• Responding to enquiries and providing services.
• Improving our website and user experience.
• Sending marketing and promotional materials (with your consent).
• Complying with legal obligations.

Legal Basis for Processing Data

We process personal data based on the following legal grounds:

• Consent: When you voluntarily provide your information.
• Contractual Necessity: When processing is required to fulfil a contract with you.
• Legitimate Interests: To improve our services and understand website usage patterns.

Sharing Your Data

We may share your data with trusted third parties, including:

• IT and hosting providers for website maintenance.
• Marketing tools and platforms to deliver promotional content.
• Legal authorities if required by law.

We do not sell your personal data to any third parties.

Cookies and Tracking Technologies

Our website uses cookies to enhance your experience and analyse website traffic. These cookies may collect anonymous usage data. You can manage or disable cookies through your browser settings. For more details, please see our Cookie Policy.

Data Retention

We retain your personal data only as long as necessary to fulfil the purposes outlined in this policy or as required by law.

Data Security

We employ robust security measures to protect your data against unauthorised access, alteration, or destruction. While we strive to safeguard your data, no method of transmission over the internet is 100% secure.

Your Rights

Under data protection laws, you have the right to:

• Access the personal data we hold about you.
• Request corrections to your data.
• Request deletion of your data, where applicable.
• Withdraw consent for data processing.
• Object to data processing for marketing purposes.

To exercise these rights, please contact us at simy@kyotodigital.co.uk.

Third-Party Websites

Our website may contain links to external sites. We are not responsible for the privacy practices of these third parties and recommend reviewing their policies separately.

Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Updates will be posted on this page with an updated revision date.

Company Details

Kyoto Digital trades under the company Kyoto Digital Limited (Company number: 15954920).

Last Updated: January 2025